Documentation

Update on Birth Certificates

The Civil Registrar will be conducting a mission to Kakuma and Kalobeyei from 14th to 25th of June 2021 to issue birth certificates for children born between 2018 and 2020. Persons of concern will be contacted and informed on which day to approach which field post (please refer to the schedule below). Documents required are birth notification (pink slip), clinic book and proof of registration (manifest).

UNHCR Field Post 114 , 15 June
UNHCR Field Post 216, 17, 18 June
UNHCR Field Post 421, 22, 23 June
UNHCR Field Post Kalobeyei24, 25 June

Please note that this mission concerns only babies born between 2018 and 2020 only. Please bring the three documents (birth notification, clinic book, and proof of registration) with you.

For documentation regarding your business, including work permits, business registration and business permits, please go to Livelihoods.


Birth Certificates

Upon the birth of a child in the hospital, the hospital will register the birth and will issue you with a notification of birth which is a pink slip where the names of the child, parents, gender and date of birth should be indicated. This is an important document that should be kept safely.

Hospitals and clinics submit the copy of the birth notification to the County Civil Registrar in Lodwar who prepares the birth certificate. If the child is not delivered at the hospital/clinic, you should present the child to the nearest clinic as soon as possible and not later than six months after birth.

After six months, late registration would be done, however, it is better the parents obtain a birth notification from the hospital before then. For late registration, you will need to provide a clinic/immunization card or baptismal card to initiate late registration with the civil registrar. UNHCR helps with filling out the B3 form for late registration.

Kenyan birth certificates can only be issued for children born in Kenya. If your child was born outside Kenya, you need to obtain a certificate from the country your child was born in.

Name changes are allowed within two years of the issue of the birth certificate. Correction of spelling and other errors can be done at any time. To make changes, please present the certificate to a UNHCR Field Post with the desired corrections. The UNHCR Legal Unit and NRC-ICLA assist POCs in filling the required form B4.


Death Certificates

Death Certificates are issued by the Civil Registrar in Lodwar. UNHCR supports the production process and delivery at Field Posts. To obtain a death certificate you need to provide the burial permit.


Marriage Certificates

Christian Marriages

There is no designated Assistant Registrar of Marriages in Kakuma. Couples wanting to have their marriage registered can do so in Lodwar or in a church where the pastor has a license to officiate marriages.

To register your marriage with the Registrar of Marriages in Lodwar, you will need to fill out several forms for the Registrar and provide the below documents:

  • Valid Alien card/Refugee ID or a waiting card –Refugee applicants who do not possess Alien Cards must first obtain clearance from the Embassies of their respective countries (Kenyans require a valid National ID Card)
  • Two coloured passport photo size of each party
  • Both will have to swear that they have never been married before
  • Two witnesses
  • Fees:
    • Ksh. 600 for Notice of Marriage – placed on Notice Board for at least 21 days
    • Ksh. 600 for Registrar’s Certificate – If no objection is raised against the proposed marriage by third parties
    • Ksh. 200 for Affidavit of Marriage – for each party to declare that they have are not presently in a marriage with any other person
    • Ksh. 2000 for solemnization of the marriage
    • Ksh. 500 – for marriage certificate
    • Ksh. 16500 per couple where they intend to have the Registrar of Marriages leave the duty station

The marriage registration process takes at least 90 days.

Islamic Marriages

To obtain a marriage certificate married couples need to:

  • Notify the Registrar of Islamic Marriages (The Kadhi at Kakuma Law Courts) to register the marriage and issue a certificate.
  • Parties to a marriage must present at least one witness each before the marriage is registered. The witnesses will also sign the marriage certificate.
  • In the event of a divorce, an application must be filled at the Kadhi’s court upon which a certificate is issued after hearing from both parties is concluded.

Divorce Certificates

If you and your spouse are Muslims, you can approach the Kadhi Court in Kakuma, where you will be advised about divorce procedures.

If you had a civil or Christian marriage in Kenya, you can approach the Principal Magistrate’s Court where you will be advised about the relevant court for filing, whether at the High Court in Lodwar or the Magistrate’s Court in Kakuma.

Please seek legal advice because divorce proceedings are often complex. You can also approach RCK for legal advice.


Custody or Guardianship Applications

Custody refers to the parental rights and duties related to the possession, care and decision making of a child and is given by a court order.

Guardianship orders are issued by the court under the following circumstances:

  1.  Where the child’s parents are no longer living, or cannot be found and the child has no guardian and no other person having parental responsibility for him
  2. A child who is displaced as a consequence of war, civil disturbance or natural disaster and has no care giver.

Custody and guardianship applications are made at the Resident Magistrate’s Court in Kakuma. UNHCR and RCK can support you with legal advice.


Convention Travel Documents

If you require a Convention Travel Document to, for example, attend a workshop outside Kenya, you will need to show evidence of an official invitation with clear information on dates of travel, duration of the mission and who will finance the travel. Convention Travel Documents are only issued to recognised refugees. The UNHCR Legal Unit will facilitate you to fill the application and certify the documents.

You will need to fill the passport application forms and attach the following documents:

  • 3 copies of passport photos taken in front of a white background
  • A copy of you refugee ID or waiting slip
  • Fingerprints rolled impressions for both hands taken on a government standard form REG 101 RA
  • Copy of proof of registration
  • Copy of invitation or letter of offer
  • Copy of ID for recommender, a Kenyan citizen

All documents need to be certified by a legal practitioner. The complete application is sent to Nairobi for processing by the Department of Immigration and facilitated by RAS.

Convention Travel Documents are blue in colour and resemble a passport in size and shape, with the words “Travel Document (Convention 28 July 1951) written in English and French on the cover. The inside lists personal details and holds a photograph of the bearer and contains visa pages. Manual CTDs have been issued by the Kenyan Government with a validity of two 2 years. CTDs are for purposes of travel outside country of asylum apart from country of origin. With effect from January 2020 applicants will be issued Machine Readable CTDs as opposed to the previous manual documents with a validity of five years. CTDs are renewable upon expiry however, an invitation for travel is required for renewal.


Movement Passes

The Camp Manager (RAS) is mandated with the issuance of movement passes under Section17 (f) of the 2006 Refugees Act. The movement pass is issued to travel for various purposes like business, medical attention, education, training workshop and family visits.

Starting from 22 March 2021, KASI offers self-supported booking only for Movement Passes at Field Posts 1, 2, 4 and Kalobeyei from Monday to Friday from 09:00 am to 03:00 pm.

RAS is issuing urgent movement passes on a case-by-case basis, for example, for students returning to school and urgent medical needs. If this applies to you, please approach the Camp Manager’s Office with the relevant documents. You need to plan your travel in advance as the process takes 2 to 3 days.

 

 


Certificate of Good Conduct (Police Clearance)

If you are under consideration for resettlement and the country you have been submitted to ask for a certificate of good conduct, you can write a request to RAS and attach the letter from the embassy and copy of your refugee ID. RAS will take your fingerprints and forward the documents to the Nairobi Directorate of Criminal Investigation to search whether you have been convicted of any criminal offence in Kenya. RAS will provide feedback to you.


Driving License

Driving License (DL) is issued by the National Transport and Safety Authority (NTSA). Applicants will need to undertake a 4-week driving course at a registered and recognized Driving School and pass a practical driving test before issuance of a DL. The application process is now digitized, and you have to apply through the NTSA online portal. Successful applicants are issued with an Interim Driving License as they wait for their Smart Driving License to be processed.

Requirements for Enrolment:

  • Refugee ID card
  • KRA PIN
  • 2 coloured passport size photos
  • Applicable fees for driving course, interim DL and Smart DL

See also

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